Office Manager - UAE National - CEO Office

Office Manager - UAE National - CEO Office

This role is to assist one of Mubadala's CEO's with responsibilities for several Mubadala Business Units, our investments across the globe and other responsibilities across Abu Dhabi and internationally.





The Executive Assistant is responsible to manage the effective organization and administration of his Office, ensuring that his agenda is focused on business priorities and that he is enabled to meet all of his commitments.

• Act as the Gate Keeper for the CEO agenda, proactively plan and manage his day, week, month, quarter, year and work with him to adjust to changing business priorities.

• Be the Ambassador for the CEO Office ensuring that all requests, instructions are received and acted on in a professional manner ensuring good experience for all parties.

• Ensure proactive follow up on all agreed projects and actions for the CEO and his direct reports.

• Ensure CEO is properly prepared for meetings with the information he requires.

• Manage all correspondence and approval requests (you will draft correspondence and review and summarize requests to the CEO, to enable swift decision making)

• Identify and implement improvements in the day to day workings of the CEO Office.

• Provide reports and research to the CEO as requested

• Regular Business Administration will include: Diary and Calendar Management, Travel Booking, Administration of Mubadala and External systems and process

Skills

• High School educated with accreditation in Business Support or Degree educated (preferred)

• 6+ years’ experience as a Personal Assistant/ Executive Assistant, in a professional working environment

• Proven ability to deal with diverse and frequently changing business agendas ensuring Executives priorities are achieved.

• Able to learn and understand their Senior Management Executive's business and operations to be most effective in the role.

• Takes a proactive approach to helping the exec priorities and manage his time.

• Strong planning, organizing skills, with good attention to detail

• Track record of improving the working model for executive offices.

• Able to manage relationships at Board and Senior Government levels

• Evidences Integrity, Discretion, strong work ethic and high professional standards

• Able to build rapport and trust at C Level and with busy executives.

• Copy & Audio typing at 60 words per minute or more.

Job Details

• Search by Location: Abu Dhabi, UAE
• Search by Industry: Government Sector
• Job Role: Administration
• Employment Status: Full time
• Employment Type: Full Time
• Manages Others: No
• Number of Vacancies: 1

• Career Level: Mid Career
• Years of Experience: Min: 5
• Residence Location: Abu Dhabi, United Arab Emirates
• Nationality: United Arab Emirates

Company Profile

Mubadala is an investment and development company supporting the diversification of Abu Dhabi’s economy by creating globally-integrated industry sectors in the UAE and investing in key infrastructure for future growth.

With a global portfolio valued at more than USD 66 billion and assets in more than 20 countries, Mubadala manages capital investments and businesses across a wide range of sectors including aerospace, semiconductors, metals & mining, oil & gas, renewables, information & communications technology, healthcare, real estate & infrastructure, utilities and defense services.